Freight Quote vs Estimate: What You Need to KnowUnderstanding the difference between freight quotes and estimates is crucial for accurate shipping budgeting and avoiding unexpected costs in international trade.
What is a Freight Estimate?A freight estimate provides an approximate cost range based on general route information and standard rates. Estimates are typically valid for 7-14 days and may vary from final costs by 10-20%.
When to use estimates: Initial budget planning, supplier negotiations, early project phases, and comparing multiple shipping options.
What is a Freight Quote?A freight quote is a firm price commitment based on specific shipment details including exact pickup/delivery locations, cargo specifications, and service requirements. Quotes are binding for 30-60 days.
Required information for quotes: Detailed cargo description, exact weights and dimensions, pickup and delivery addresses, preferred shipping dates, and special handling requirements.
Key Differences at a Glance| Aspect | Estimate | Quote |
| Accuracy | ±15-20% | ±2-5% | |
|---|---|---|---|
| Validity | 7-14 days | 30-60 days | |
| Information Required | Basic details | Complete specifications | |
| Binding | No | Yes | |
| Time to Provide | Minutes | Hours to days | ### When Estimates Become QuotesThe transition happens when you provide complete shipment details and the freight forwarder commits to specific pricing. This typically requires cargo inspection or detailed documentation review. |
